MCCPTA provides Guidebooks for local leaders. Presidents are encouraged to keep a copy of all guidebooks on-hand. Click below to download the appropriate guide(s) for your PT(S)A.​


Personal Property Return

Each PT(S)A must file a Personal Property Return each year. As a result of a PTA’s non-profit status there is no filing fee. The return will be mailed to the PTA’s address of record and is due on April 15. There are late filing penalties.

See: Treasurer's Guidebook

Officer Contact Information
​All PT(S)As are required to submit the names of their officers to Maryland PTA within two weeks of election. This information is also due to MCCPTA for inclusion in the Blue Book (directory).

Download:

MD PTA Form

MCCPTA Form

ADVOCACY

Local PTAs may advocate on their own issues, important to their community, and provide input to MCCPTA on larger concerns.

MD Charitable Registration

All local PTAs are required to file annual renewals of their registration with the State of Maryland as charitable organizations by December 31.  

See Maryland (website)

MCCPTA LEaders

The MCCPTA Vice President of Administration, Cluster Coordinators, and AVPs work together to support local PTAs in meeting SoCA requirements.

There are eight (8) requirements mandated, recorded, and tracked by Maryland PTA which must be fulfilled to maintain the good standing of each local PT(S)A and the Council, effective July 13, 2013.

IRS 990 

Every local PT(S)A must file an IRS 990, N or EZ, or extension every year, by Nov. 15. There is a fee for late filing.

See: Treasurer’s Guidebook​

Standards of Continuing Affliation (SoCA)

PT(S)A presidents should work closely with their treasurers and other board of directors members to complete them in a timely manner every year.   MCCPTA cluster coordinators and area vice presidents monitor the status of these requirements using spreadsheets provided to MCCPTA by Maryland PTA. These MCCPTA officers are ready and available to lend guidance and help.


All documents must be submitted to the appropriate government authority (if required) and a copy sent to Maryland PTA. No copies are required to be sent to MCCPTA.  A brief explanation of each requirement is provided below.


Contact Maryland PTA Office, MCCPTA Vice President Administration or listed contact with questions. See the associated Leadership Guidebooks for more information.

Leadership Guidebooks

Audit/ Financial Review 

Local PTA are required to conduct an audit or financial review of the financial records at specified times, including a change of treasurers and at the end of the fiscal year.

See: Treasurer’s Guidebook​

​​STANDARDS OF CONTINUING AFFILIATION (SoCA)

every child. one voice.

Membership Dues

Each PT(S)A must have 25 members, annually and make dues payments to MCCPTA, Maryland PTA & National PTA.

2015-16 Dues

MCCPTA: $1.00/PTA member
MD & Nat'l PTA: $4.25/ PTA member.

Download: MCCPTA Dues Form

See: Membership Guidebook

Contact: MD PTA Membership

Insurance

Maryland PTA requires each local PTA to have general liability and bonding insurance as well as directors and officers insurance. This insurance must be obtained through Maryland PTA and its authorized provider, Knight Insurance.

See: Treasurer's Guidebook

Md PTA Insurance Guide

Bylaws

PT(S)As must update their bylaws every 3 years using the template provided by Maryland PTA.

See: Bylaws Guidebook

Contact: Maryland PTA Bylaws

Local PTAs

As independent entities, each local PTA is responsible for making sure their leaders attend training (in person or online) and maintain good standing (SoCA.)

Montgomery County Council of PTAs